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The Pagan Festival: Vendor Application Information for 2008
Saturday, May 10, 2008 10am - 5:30pm
MLK Jr. Civic Center Park, Berkeley CA
Theme: We Are Change

This year’s festival is the day before Mother’s Day. The Vendors will be located in the park and not in the street. Park renovations have been completed.

GUIDELINES FOR PARTICIPATION

VENDOR SPACE: Each vendor space is 10 feet by 10 feet and located on the lawn; not on a paved surface. However, to meet accessibility requirements of the City of Berkeley, one side of your booth is required to open to the interior park sidewalk. You are welcome to also open to the interior of the park facing the ritual area and the stage. Please provide your own shade structure, table (s), chair(s), etc… not to exceed the size of the space. Canopies are highly recommended.

Space assignment is based on the date of the receipt and acceptance of your application. The vendors who submit later in the process may receive spaces located outside of the main circle or adjacent to the fountain, facing the stage.
DEADLINES FOR REGISTRATION:
Early Registration through January 27, 2008 - $95 Fee
January 28 through MARCH 30, 2008 - $ 120.00 Fee
March 31 through April 7, 2008-$ 135.00 Fee
April 8th through May 2, 2008-$160
LATE REGISTRATION-WEEK AND DAY OF THE FESTIVAL REGISTRATION FEE-$200.00 (Please apply early!)


**NOTE** YOU MAY register at PantheaCon at the Pagan Alliance Hospitality Suite for a $95 PantheaCon special. Please refer to PantheaCon information for Suite hours.

The Program/Resource Guide is going to print on April 25. Any vendor who applies after April 23 will not be listed in the Program/Resource Guide.
SHARED VENDOR SPACE: At the same rate and size, not more than 2 vendors may share one vendor space. Shared vendor spaces are limited, available on a first come first serve basis, and are subject to approval. The Pagan Alliance does not coordinate shared vendor space, you must have a vendor you wish to share with and apply jointly on the same application.

REQUIREMENTS: Service and Arts & Craft vendors receive priority placement. However, we welcome applications from ALL types of Vendors.
  • Service Vendors -Service provided on location such Tarot readings, massage, henna body art, etc…
  • Arts & Craft Vendors -Handmade arts and crafts sold by the maker. Provide images of what you intend to sell-Please attach photos to your on-line application or include an URL of your website.
  • Non-Profits: Tables that are non-profit are for information only (only items with organization logo can be offered for a donation. If you intend to vend or offer a service, then you are not considered a non-profit and are required to pay the vendor fee to participate and you will be assigned a space on the lawn. If you intend to be on the lawn area, the vendor fee is required. If you intend to be in the non-profit area around the park fountain, a table and two chairs can be reserved for $30.00. Please provide your own shade not to exceed 10 feet by 10 feet. Please pay through the PayPal link which will be provided to you after submission of your application.
  • The sale of items not listed in the application may result in expulsion without your money back.

RESALE CERTIFICATE: All vendors must have a valid resale certificate. Temporary numbers may be obtained from the California State Board of Equalization 1-800-400-7115. You are responsible for collecting and reporting sales tax. Please include the Resale Certificate Number and expiration date. Please Post the Resale Certificate in you vendor space on the day of the Pagan Festival, Saturday, May 10, 2008.

PAYMENT: Please use our online PayPal account. Checks will not be accepted. Paypal Confirmation receipt is confirmation that we have your application.

PACKETS: Vendor Packets will be emailed by April 25, 2008. Please follow all the load in requirements. If you require Handicap load-in parking, please contact us to assure that your space will be adjacent to the Allston side of MLK Civic Center Park.

CANCELLATIONS: A 50% cancellation fee will be retained after April 13, 2008.

HOURS OF OPERATION: You are expected to vend from 10:00 am to 5:30 pm. Load-in will begin at 7:00 am on Saturday, May 10, 2008.

LOAD IN: Please follow the load in (unloading of your vehicle) regulations. Use of the Center Street Parking for Load in is prohibited. If you do not park your vehicle in the appropriate location as indicated in your packet that you will receive by email, our permit will be in jeopardy and you will be asked to leave and there will be no refund given.

ADVERTISING: Advertising space is available in the Pagan Festival program. Please go to our advertising section for pricing and size information. All advertising will be paid by credit card or Pay Pal.

TO COMPLETE THE REGISTRATION AND PAYMENT PROCESS--REMEMBER TO

  • Complete Vendor Application
  • Attach a Copy of valid resale certificate (if applicable)
  • Use our Pay Pal Form to pay the required fee

ALL VENDOR QUESTIONS SHOULD BE DIRECTED HERE.

Non-profit and information tables can contact us here for quicker response to questions.

Please make a copy of the Vendor Application and guidelines for your records.


Application

  
Category:
Service Type of Space:
Arts & Crafts Individual
Other Shared (Each vendor completes an application.
Non-Profit or Information Table Only Include the name of other vendor/business.
Contact Information  
Business Name:      
Legal Name:   Day Phone:  
Contact First Name:   Evening Phone:  
Contact Last Name:   Email Address:  
Address:   Web Site:
       
City:      
State:   Resale Certificate Number:  
Zip Code:   Resale Certificate Date  
   
DESCRIBE YOUR ITEMS FOR SALE.  INCLUDE PRICE RANGES AND/OR A PRICE SHEET.
VENDOR CONTRACT (TO BE SIGNED AT THE EVENT)
Please indicate that you agree with the following contract. By doing so, applicant hereby releases and agrees to hold harmless and not bring any lawsuit, arbitration or other action, claim, or proceeding (collectively “Release”) against the Pagan Alliance and the committee members, or the City of Berkeley and its members, directors, employees, agents, subcontractors, representatives, attorneys, brokers, insurers, lenders, officers, directors, partners, successors (collectively “promoters”) and assigns arising out of or relating to the Pagan Alliance at Civic Center Park and surrounding areas. This release includes but is not limited to any claim, loss, expense, cost, obligation, and liability that Applicant may suffer arising out of or relating to the Pagan Alliance whether by reason of breach of or failure by the promoters to perform in any manner or any part of its obligations related to the Pagan Alliance or by reason of any act or omission of the promoters. This release includes but is not limited to every type of personal injury, property damage, and damage to business interests, whether caused by promoters or a third party, natural, or human-made disaster, or animal.


An email will be generated confirming this transaction.

Upon approval, you will be receiving an acceptance package detailing the load in/out directions, as well as your exact location. You will be emailed this information packet within two weeks.

Thank you for your interest in this celebration!

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