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The Pagan Festival - Vendor and Non-Profit Application Information for 2014

Festival Date: Saturday, May 10, 2014 - 10:00 am - 5:30 pm MLK Jr. Civic Center Park, Berkeley, CA

Theme: Service Through Spirituality
The Pagan Festival and Parade is the day before Mothers' Day.
Vendors will be located in the park in assigned 10’x 10’ spaces.

Vendor Guidelines for Participation

 

Vendor Space

Each vendor space is 10-foot by 10-foot (100 square feet) on the lawn; not on a paved surface. To meet accessibility requirements of the City of Berkeley, one side of your booth is required to open to the interior park sidewalk. Your booth should also be accessible to the interior of the park facing the ritual area and the stage. Please provide your own canopy or shade structure, table(s) and chair(s). Your shade structure, equipment and merchandise are to fit within your assigned space. We encourage a sign or signs to identify your business or service, and decorations to create a marketplace atmosphere.

Your space assignment is based on the date of we receive and acceptance of your application. If you apply early, you can request a specific side of the park. The vendors who submit later in the process may receive spaces located outside of the main circle or adjacent to the fountain, facing the stage.

(The stage will be on the Northwest edge of the main circle and the Peace Wall and Fountain are on the East edge of the main circle. Vendor spaces outside of the main circle are on the West, North and South outer edges of the main circle facing the inner park sidewalk.)

Non-Profit Organizations

A 10-foot by 10-foot space, one table and two chairs are provided. Non-profit are permitted to display information and sell items with organization logos and associated with your organization. All proceeds are required to go to your organization. Please provide your own shade not to exceed 10 feet by 10 feet. Please pay through the PayPal link which will be provided to you after submission of your application. If you intend to vend or offer a service, then you are not considered a non-profit and are required to pay the vendor fee to participate.

Deadlines for Registration

(Please Note: The PayPal Confirmation is your initial confirmation. A full vendor or Non-Profit Organization packet will be sent to you by April 30.)

Non-Profit Organizations

  • December 1, 2013 to April 9, 2014 - FEE-$30.00 (This includes a 10’x10’ space, a table and 2 chairs)

Vendors for Profit — Early Registration

  • December 1, 2013 through December 31 ,2014 - FEE-$90.00
  • January 1 through January 20, 2014 - FEE-$100.00
  • January 21 through February 19, 2014 - FEE -$120.00
  • February 20 through March 20, 2014 - FEE-$140.00
  • March 21 through April 4, 2014 - FEE-$160.00

Vendors for Profit — Late Registration

  • April 5 through April 30, 2014 - FEE-$180.00
  • WEEK AND DAY OF THE FESTIVAL REGISTRATION - FEE-$200.00

**NOTE** YOU MAY register at PantheaCon at the Pagan Alliance Hospitality Suite for a $95 PantheaCon special. Please refer to PantheaCon information for Suite hours.

The Program/Resource Guide is going to print on April 13. Any vendor who applies after April 9 will not be listed in the Program/Resource Guide.

Shared Vendor Space

At the same rate and size, not more than 2 vendors may share one vendor space. Shared vendor spaces are limited, available on a first come first serve basis, and are subject to approval. The Pagan Alliance does not coordinate shared vendor space. You must have a vendor you wish to share a space and apply jointly on the same application.

Redquirements

Service and Arts & Craft vendors receive priority placement. However, we welcome applications from ALL types of Vendors.

  • Service Vendors -Service provided on location such Tarot or Divination readings, massage, henna body art, eco and green advisors, etc…
  • Arts & Craft Vendor- Arts and Crafts sold by maker, designer or traditional provider. This would include items such as jewelry, clothing and accessories, instruments and music, toys, artwork and ceramics, altar/ritual items and supplies, eco-friendly products, house and garden wares, and legal herbs, spices and teas. Provide images, a link to images, or include an URL to your website.
  • The sale of items not listed in the application may result in expulsion without your money back.

Resale Certificate

All vendors must have a valid resale certificate. Temporary numbers may be obtained from the California State Board of Equalization 1-800-400-7115. You are responsible for collecting and reporting sales tax. Please include the Resale Certificate Number and expiration date. Please Post the Resale Certificate in you vendor space on the day of the Pagan Festival, Saturday, May 10, 2014.

Payment

Please use our online PayPal account. Checks will not be accepted. Paypal Confirmation receipt is confirmation that we have your application and you have been accepted.

Packets

Vendor Packets will be emailed by April 30, 2014. You are to follow all the load-in requirements stated in the packet. If you require Handicap load-in parking, please contact us to assure that your space will be adjacent to the Allston side of MLK Civic Center Park.

Cancellations

A 50% cancellation fee will be retained after April 13, 2014.

Hours of Operation

You are expected to vend from 10:00 am to 5:30 pm.

Load-In

Load-in will begin at 7:00 am on Saturday, May 10, 2014.

Please follow the load in (unloading of your vehicle) regulations. Use of the Center Street Parking for Load in is prohibited. If you do not park your vehicle in the appropriate location as indicated in your packet that you will receive by email, our permit will be in jeopardy and you will be asked to leave and there will be no refund given.

Advertising

Advertising space is available in the Pagan Festival program. Please go to our advertising section for pricing and size information. All advertising will be paid by credit card or Pay Pal.

To Complete the Registration and Payment Process, Please Remember To

  • Complete Vendor Application
  • Attach a Copy of valid resale certificate (if applicable)
  • Use our Pay Pal Form to pay the required fee

ALL VENDOR QUESTIONS SHOULD BE DIRECTED HERE.

Non-profit and information tables can contact us here for quicker response to questions.

Please make a copy of the Vendor Application and guidelines for your records.

Please note that the Pagan Alliance has the right to reject your vendor or non-profit organization application if your merchandise or non-profit organization is contrary to our mission statement or would be offensive to participants. To put you at ease, we have accepted all applicants but reserve the right to exercise our rights.